One of the most difficult parts of running an organization is delegating the work to employees and the team. Every employee working for a company will face the decision of taking up the responsibility and ownership for the work and lead the others in line with the vision and objective of the organization. However, this is not always to accomplish.
People tend to duck responsibilities and ownership for various reasons, ranging from fear of failure to downright laziness. Whatever the reason, companies also have the power to motivate such people to step up and do more. Instead of hoping the problem will go away on its own, managers, CEOs and founders can help in creating an environment where it is easy for the employees to take charge.
Smaller organizations tend to give certain additional tasks to the existing employees for lack of a functioning human resource department. While this does provide employees with the opportunity to take on the additional responsibility, it is important to make sure that such employees are not overburdened.
Here are a few ways to motivate employees to stand up and take charge!
One of the simplest ways to motivate people is letting them know what they will get out of the entire experience. Especially when it comes to adding responsibilities, make sure that employees taking on additional workloads are rewarded for their contribution and additional efforts.
Explain what needs to be done and let them choose the best path forward
Instead of spoon feeding or setting up strict rules, explain the essentials of the situation and let the employees choose the next best step forward. Make sure the employees understand why the tasks need to be completed, give them the entire information to make their work easier and trust them to handle the rest.
Delegate clear roles
Let everyone in the company know what additional responsibilities are being placed on whose shoulder and why. Only when employees know what is expected of them will they be able to step into the role and generate results.
Promote cross departmental teamwork
Encourage the collaboration between various departments to ensure the entire company is on the same page. This will also help in increasing the communication in your company, create greater ability to capitalize on opportunities and develop better solutions to very difficult problems. Ease of communication between different teams will make it easier for team members from different departments take on the responsibility for various projects.
Have confidence in the abilities of the employees and encourage them to do more. Recognise and name the characteristics of people in such leadership roles and help them build their self belief as well. Let your employees know why you think they are capable to take on these responsibilities based on their performances and positive qualities.
Take baby steps
Instead of dumping a major workload on one individual, allow them to grow into the role by giving them a few responsibilities at a time. Identify the small steps they can take now and give them a chance to prove themselves in these situations. Once they have perfected the smaller steps, let them choose the bigger and bolder moves.
Constructive Feedback and criticism
Let the employees know what is working and why they have been giving positive results. At the same time, make the mistakes with constructive feedback to help the employees avoid such faults in the future. Provide them with whatever coaching they require to improve and further develop their knowledge and skills.
Try to make sure the employees have all the resources at their disposal to work well and generate positive results. From providing training, equipment, access to mentors and coaches, give the employees all the means to succeed.
Micromanagement is not your friend
While you want to ensure that the employees are working to the best of their abilities, micromanaging work will only alienate the employees. Managers looking into every step of the process or hovering over their shoulder and second guessing decisions are neither healthy or helpful. Employees tend to be reluctant to do anything or take charge with managers overlooking their every single work.
Acknowledge those who step up
Let those people who take on the added work know that they are appreciated and their work is a crucial part of the company. Acknowledgment reinforces a sense of belonging to the employees that their work matters and is respected by the management.
Small steps taken at the right time and at the right place will help the company in the long run.
Five Ways To Build An Effective Startup Team
No matter how strong your idea is, the ultimate fate of your startup lies in the strength of your final team. It takes only one weak member to topple all your hard work and in order to avoid that, it is extremely important to make sure you have crossed all your T’s and dotted all your I’s. Here are a few tips you could follow to get the perfect team for a startup which could change the world.
1. Identify The Positions
Before you start the hiring process, identify the positions you need for your startup. Be sure to prioritize. Figure out which position to fill first and balance out the hiring. It does not make sense to hire five project managers and not a single programmer. Be sure to have enough money or customers to pay for staffers before you start hiring them.
2. Envision The Bigger Picture
When you go out to hire people for your startup, let your vision drive you. Why were great thinkers like Steve Jobs or Verghese Kurien so successful? Because they had a dream and they let the world know their dream. The people they hired believed in their passion and because of that, their companies are still rock solid.
3. Adopt A Game Management Approach
Great cricket, football and basketball coaches always talk about watching films and studying the competition. As a new startup founder, you should do the same thing. Identify the competition. Understand where their strengths and weaknesses are. This helps get a clearer picture of where you are as a potential game changer. Just like our favourite coaches and quarterbacks, having a head start always helps increase your chances of winning!
4. Get A Consultant
Every movie has the main guy and the Right Hand Guy to help with the more serious work. A consultant is also just like that. They will tell you things you do not want to hear and they will get the job done for you whether you like it or not. Get one! Play the game safe and play it right.
5. Post Hire
Once the entire process has been finalised, it is important to do a background check on the people you are hiring. What if they look really good on paper but have serious flaws within? To avoid issues like hiring an employee with a police case or a fraud case on them, do a background case and avoid all the hassle.
Your company is as good as the people you hire. Hire the right kind of people and who knows, you could become the next Microsoft or Swiggy!
Relationship Between Manager And Employee
The relationship between a manager and employee is extremely vital to the entire mood of the office. A poor relationship brings down the entire moral and effects the productivity of not one but every employee. On the other hand, a good relationship breeds positivity and fosters a functional work environment.
According to multiple studies, more than half the employees were unhappy with their direct supervisors. This friction between management and staff not only manifests itself in poor attitudes and work culture, but it can also have a deleterious effect on a company’s productivity and revenue. What employees lack in the workplace is one simple thing, cooperation.
Managers are successful only if they keep reinforcing the fact that performance at work is not always about competition. While healthy competition is always encouraged, it goes against the overall work atmosphere of the company if the competition becomes too negative too soon. Performance is about coming together to serve a common purpose: that of delivering a brilliant product at the end of the day. As a manager/employee, once you convey this message to your team and tell them you actually mean it, the work flow makes more sense.
As a manager/superior, you can create a positive work life by simply charting out certain details. Delegate specific responsibilities to certain employees and make sure each responsibility is linked with the next in a ceaseless effort to provide exceptional products. Find ways to bring your team together. Hold workshops, have constant feedback meetings and create goals for each team with a reward incentive at the end of a successful task.
Workers without a career advancement or a near goal in mind are usually demotivated. Develop and guide talent to ensure you have a loyal and stable workforce that can fill the needs of the present and future. In short, do not, at any point, make your employees dread coming to work. Get the pay cheques rolled out on time, ensure you have enough number of holidays planned for the year and make sure you and your employees always have a strong connection.
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